I need for some of you to review the idea outline below, and let me know what you think about it, and if you would add or change anything.

Thanks,
Travis

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The main purpose of this software is to streamline the overall administration of agencies such as, but not limited to Fire Departments, Rescue Squads, and Emergency Medical Service Providers.

It’s vital that all agencies keep an accurate, easily accessible, and secure repository of all personnel, vehicles, equipment, meetings, and incidents. This system would streamline the entire administration, and management process by allowing easy tracking of many aspects of personnel, personal protective equipment, communications equipment, vehicles / apparatus, agency meetings, incidents, and financials.

Wouldn’t it be great to be able to have immediate access to all personnel information needed by just a click of a button, rather than digging vigorously through the multiple stacks of hard-copy files?

And wouldn’t it be neat to gather statistical information on incidents, vehicles, PPE, and communications equipment by just one click of a button?

We can all admit that sometimes we just want to know something quickly, without having the hassle and time-consuming process of digging through the mountains of paper-files – now you can do just that.


Once the system is installed and configured, selected personnel will login via the control console by using a secure, individual specified username and password.

Post-Login to the system will reveal many easily accessible, nicely formatted, user-friendly sections and functions of the system. The user will then select from a list of frequent tasks, and proceed.

• Detailed information about the many sections and functions is covered later in the document.

All agency specific information (personnel, equipment, vehicles, etc) may be exported, and easily sent to local emergency management teams for county and state wide emergency inventorying efforts.

All information stored in the system is securely stored, and encrypted in an internal database which can only be accessed by those who have permission.


Personnel Level
• General Information
• Contact Information
• Schedule / Payment (if applies) Information
• Training / Certifications Information
• Medical Information
• Disciplinary Information
• Communications Information
o Radio Assignment
• PPE Information
o Gear Information
• Career Achievements / Commendations
• Cross-referenced with incident reports (responding units)

Personal Protective Equipment Level
• Complete inventory of ALL PPE owned
o Gear assignments to personnel
o Gear locations (with personnel, or at station)
o Gear information (age, type, color, condition, size, …)

Communications Equipment Level
• Complete inventory of ALL communications equipment owned
o Radio information (type, serial #, model, age, condition)
o Radio Assignments
o Maintenance records (add frequency, repair, …)

Apparatus Level
• Complete inventory of ALL vehicles / apparatus
o Vehicle information (type, model, year, condition, …)
o Maintenance schedule
o Maintenance records / reports
o Cross-referenced with incident reports (responding apparatus)
o Reminders sent when maintenance is due

Agency Meeting Level
• Meeting minutes / general information of meetings
o When the meeting took place
o What personnel was present
o What were key points discusses
o What were the decisions made

Incident Reporting Level
• Digitally entered incident form
o General incident information
o Incident follow-up information
o Detailed incident information (narrative, pictures, …)
o Responding apparatus
o Responding units
• Incident inventorying, and statistical functions

Financial Level
• Basic banking account information (secured data)
• Tracking of deposits to agency bank account
• Tracking of debits / expenditures from agency bank account
o Detailed information on product / service obtained
o Statistical output may be used with state funding